Linda, one of our long term inmates, I mean employees, is retiring in June this year. For the last 12 years, Linda has worked in our accounts department in that time, Linda has been absent for just two days!.I will be sad when she leaves us. Linda’s reliability and long standing will feel like the loss, of a much treasured possession, in our working lives. I'm sure there are scores of people who provide the vital support role in double glazing companies as Linda does and sometimes we are often guilty of taking every day, essential things for granted. So I just thought I'd say a heart felt thanks for all the hard work you've given the firm over the years.
Your replacement will have a tough act to follow. I'm not very good, actually, crap is the word at writing job vacancy adverts. Luckily another key member of the accounts department, Susan Ashby is good at writing them. So if your looking for a new role, working for an almost 'infamous' Double glazing firm contact Sue.
Established manufacturing Company require a full time and permanent Accounts Assistant. The successful candidate will need to have previous experience of a similar role, using Sage Accounts, Excel and Word Reporting to the Financial Controller your responsibilities include; Sales and Purchase ledgers, cash book, daily banking, petty cash, and assisting the Financial Controller. You will be required to work on your own initiative The salary will be £17 -£18k depending on experience.
You will be based in Coventry working from air conditioned and double glazed offices holidays, normal statory entitlements.
If you would like to apply for this role please email Sue with your CV and covering letter before the 10th March 2014 Interviews will take place week commencing 17th March 2014 A job description is available for you below
Accounts Assistant Job Description Sales Ledger Producing and sending out daily delivery lists to trade customers Printing off collection notes/despatch notes Calling for / chasing payments and taking card payments over the phone Entering all payments on to the cash book and allocating them to their respective jobs on First Degree and on Sage Preparing daily banking and end of day report for card payments Checking bank statements on line for any customer BACS payments Printing customer sales invoices off daily Dealing with any queries that the Input Clerk may have with the sale invoices when entering on to Sage Producing statements when required Reconciling all Sales Ledger accounts.
Unpaid Cheques Agree a procedure with the Finance Controller that follows through all unpaid cheques and ensures that debts are collected and job production put on stop if necessary.
New Trade Accounts All new trade accounts to be entered onto the Trade Customers spreadsheet and all payments terms kept up to date.
Purchase Ledger All invoices to be matched to delivery notes Where there are discrepancies or no delivery notes, authorisation needs to be obtained by the person who ordered the goods/service Credit notes need to be requested where required and chased up Entering invoices onto Sage (Glass invoices done by the Input Clerk) Paying weekly and monthly suppliers by BACS, producing and sending remittances Checking bank statements on line and entering DDR/STO onto Sage Reconciling all supplier statements
Petty cash Control of money in and out of the petty cash Ensure all money out is signed for and has a VAT receipt where possible Entering all receipts and payments onto the petty cash spreadsheet monthly and reconciling the float Entering journals on to Sage Filing This is continuously on going and to be kept up to date. Year end
filing on accounts Post Open daily and channel to the correct department Holiday/Sickness cover for Input Clerk
Adhoc Duties Carrying out any other duties as and when required by the Finance Controller and General Manager.